(approved by the membership on April 14, 2019)
ARTICLE I; NAME AND AFFILIATION
Section 1. The name of this organization shall be the Unitarian Universalist Fellowship of Klamath County Inc. (UUFKC).
Section 2. The Fellowship shall be a Member of the Unitarian Universalist Association (UUA) and the Pacific Northwest District (PNWD) of the UUA.
ARTICLE II: PURPOSE
The Unitarian Universalist Fellowship of Klamath County seeks to offer a forum for religious freedom and the pursuit of knowledge, to extend spiritual fellowship to all people, and to provide a place of renewal to foster a life of community, awareness and action.
ARTICLE III: MEMBERSHIP
Section 1. Any person may become a member of this Fellowship who is in sympathy with its purpose and program, and who:
- is 18 years of age or older
- signs the Membership Book
- contributes financially or in-kind to the Fellowship
Section 2. Inclusion
Unitarian Universalist Fellowship of Klamath County affirms and promotes participation in all of its activities without regard to race, color, sex, disability, affectional or sexual orientation, gender identity or expression, age, or national origin, and without requiring adherence to any religious belief or creed. The foregoing shall apply to all Fellowship activities and inform all of its decisions, including with respect to its employment decisions and its calling, installation and retention of a Minister.
ARTICLE IV. MEETINGS
Section 1. Congregational services. Services shall be scheduled to meet congregational needs and as appropriate to the facility
Section 2. Annual Meeting.
- a) The Annual Meeting of the membership shall be held in April of each year, at such time and place as shall be fixed by the Board of Directors.
- b) At the Annual Meeting, Board Members will be elected, a budget presented, bylaws read and distributed, and such other business as may be needed addressed.
- c. Written notice stating day, hour and place of the Annual Meeting, and its purpose or purposes in agenda form, shall be delivered to each Fellowship member not less than seven nor more than thirty days before the meeting date. Notice may be delivered by hand, by the U.S., Postal Service, or by email. If mailed, such notice shall be deemed to be delivered when deposited in a postal service drop, with fully paid postage thereon, addressed to voting members at their most recent address as it appears on records of the Fellowship.
Section 3. Special Meetings. Special meetings of the membership may be called by the Board of Directors, and the business to be transacted at said meeting shall be stated in the notice to the members, as described in Section 2 c) above.
Section 4. Quorum. At the Annual Meeting and at Special Meetings thirty percent (30%) of the members shall constitute a quorum
Section 5. Board Meetings.
- a) Board meetings shall be monthly, with day and time to be determined by the Board of Directors. The Board may schedule additional meetings if needed.
- b) Any three members of the Board, or their proxies, shall constitute a quorum.
ARTICLE V: BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of five members, elected at the annual meeting. Board members shall serve for a term of two years and may be reelected for consecutive terms.
Section 2. Duties
- a) The Board shall have general charge of the property of the Fellowship.
- The Board shall conduct all Fellowship business affairs and provide fiscal management.
- The Board shall supervise any staff; and shall maintain appropriate communication with the congregation and with the UUA and PNWD.
- The Board shall fill vacancies as they occur, and persons appointed shall serve until the next Annual Meeting.
Section 3. Officers
- a) There shall be three officers: Chairperson, Treasurer and Secretary. After the Board of Directors is elected at the Annual Meeting in April, the Board shall choose the officers to serve until the next Annual Meeting.
- Terms: Each officer shall serve for a term of one year and may be elected to the same position consecutively no more than three terms.
- Removal and resignation: An officer may be removed from office for cause by action of the Board. Upon removal or resignation of an officer, the vacancy shall be filled either during the meeting in which the resignation or removal occurs or at the next meeting with a quorum by action of the Board.
- Chairperson: The Chairperson shall be responsible for calling and chairing all meetings as per these by-laws, or arranging for another officer to do so in her/his absence, and shall conduct such business as the Board may agree or direct.
- Treasurer: The Treasurer shall be responsible for maintaining all financial records; accepting, depositing and recording all revenue; reporting the financial situation of the organization at each meeting; expending any funds as directed by the Board; and ensuring that at least two authorized signatures appear on any check written prior to distribution.
- Secretary: The Secretary shall be responsible for drafting and maintaining the record of the minutes; presenting any correspondence to the Board or officers as may be appropriate, and maintaining a file of all relevant correspondence; drafting and recording any correspondence as may be directed by the Board.
ARTICLE VI. COMMITTEES
Committees shall be established as appropriate to meet needs and changing goals of the Fellowship. All business pertaining to any committee shall be handled through the committee chair concerned, and reported to the Board as requested.
As appropriate, the Board shall appoint a nominating committee to recommend a slate of Board candidates for the April Annual meeting.
ARTICLE VII. FISCAL YEAR
The organization’s fiscal year shall coincide with the UUA’s fiscal year: July 1 through June 30.
ARTICLE VIII. PARLIAMENTARY AUTHORITY
Roberts Rules of Order.
ARTICLE IX. AMENDMENTS
These bylaws, so far as allowed by the statutes of the State of Oregon, may be amended or repealed by a two-thirds (2/3) vote at an Annual Meeting or Special Meeting of the membership where a quorum is present.
Description of any proposed changes shall be contained in the notice of meeting to all members, and all members shall be notified as set forth in ARTICLE IV, Section 2 c) of these bylaws.
But no amendment may be enacted that would:
- either cease to qualify this organization as either an Oregon non-profit organization or adversely affect its standing with the Federal government
- change the Articles of Incorporation
- deny any Board member their rights to participate in decision making.